HARBOR AREA REGIONAL BOARD OF RESOURCES, INC.
EXECUTIVE COMMITTEE MEETING
TUESDAY, DECEMBER 7, 2004; 12:00 P.M.
City of Harbor Springs City Council Chambers


Welcome/Attendance

The meeting was called to order by Tom Gallagher at 12:05 pm. Executive Director Danna Widmar was present.

Minutes

Simon made a motion to approve the minutes from the October 26, 2004 and November 16, 2004. Branson seconded the motion. Motion Carried.

Financials

Dika made a motion, Simon seconded the motion to approve the October and November financials. Motion Carried.

Executive Director’s Report

Widmar reported that the Frey Application and the Partnerships for Change Application were completed and submitted in November and December. Widmar also reported that the previously completed Frey Foundation grant was anticipated before the end of the year, but that they requested their year-end report prior to the end of the year (the report is technically necessary to disburse funds.) Widmar also reported that the City of Harbor Springs approved a contribution of $5,000 to HARBOR, Inc. and that a check was anticipated prior to the end of the year. With the combination of those funds and a few other contacts that Widmar is making, it is anticipated that total funds received in 2004 will approach $100,000. Additional contributions from the community would help to put the number over the $100,000 for the year.

Widmar reported that a meeting was set with Readmond Township for December 22, 2004 at 7:00 pm to discuss a process to evaluate the potential of a proposed recreation and open space project on the Nolan Property. This meeting will include Tom Bailey, Max Putters and Danna Widmar with the Board of Trustees in Readmond.

Website

Michael indicated that he would like to do additional work on the website. He also indicated that the forum page needs updating. Updates might include additional ideas and consideration related to the Nolan property or other outstanding issues.


Data Sharing

The whole committee discussed the request to share data with other organizations and entities. There was a discussion regarding whether or not this is a good policy for the organization. Widmar indicated that Little Traverse Conservancy has a policy not to share data, but they have agreed to do a mailing for other entities with complementary missions. Widmar indicated that the request made was not for mass mailing purposes, but for contact name purposes. All agreed that it could compromise the organization if data is shared with others. Simon made a motion that a policy should be in place to not share mail data. Dika supported the motion. Motion carried.

Strategic Plan

Gallagher indicated that Recreation and Open Space is a primary part of the Strategic Plan. He also indicated that it was clearly a desire of many people to include Transportation in the Strategic Goals. Widmar indicated that housing should once again be considered as a part of the program of the organization. Dika agreed that by necessity housing density and related issues would come up in the discussion about open space. Branson indicated that he would like Widmar to write a position paper on housing for consideration in the Strategic Plan. The content of the plan will be discussed at the next Executive Committee Meeting.

The meeting adjourned at 1:30 p.m. The next meeting will be December 28th at noon.




______________________________ ____________________________
Danna Widmar, Executive Director Dated