HARBOR AREA REGIONAL BOARD OF RESOURCES, INC.
EXECUTIVE COMMITTEE MEETING
WEDNESDAY, JUNE 2, 2004; 8:30 A.M.
FAIRVIEW OFFICE CENTER

Welcome/Attendance

Esposito called the meeting to order at 8:35 A.M. Executive Director Danna Widmar was also present.

Minutes

Simon made a motion to approve the minutes from the May 12, 2004 meeting. Hughes seconded the motion. Motion Carried.

Financials

No financials were available.

Board Nominations

Widmar reported that eight community member terms will expire in August. The expiring terms include Jean Beckley, Mary D. Bowman, Kathie Breighner, Dave Buzzelli, Michael McElroy, Bev Osetek, Mary Whitmore, and Rob Mossburg. Widmar reported that she had spoken with or left messages with each of the board members with expiring terms. The board members that are interested in being nominated again include Jean Beckley, Kathie Breighner, Michael McElroy, and Rob Mossburg. Widmar reported that she was still waiting on reply from Dave Buzzelli and Mary Whitmore. The Executive Committee nominations were also discussed. Gallagher, Simon, Erber, and Breighner were all interested in moving into new positions or maintaining current positions on the Executive Committee. One position will need to be filled from the overall board since Esposito will move into the past president position and Bartlett will move off the Executive Committee. Erber and Esposito agreed to finalize recommendations for the Board nominations.

Annual Meeting

The annual meeting was discussed to determine program and speakers, if any. The date is set for Wednesday, August 11, 2004 at 7:00 pm at the Middle School Large Group Meeting Room. The website will be featured and the recreation portion of the website could be the highlight since all of the recreation data should be gathered by then. Esposito suggested that recreation be considered as the main topic. The Executive Committee agreed to discuss the specifics of the annual report at the next meeting.
Executive Committee Meeting Time

Widmar reported that Erber now had a conflict on Wednesday mornings and requested the meeting be moved. It was agreed that Thursday mornings at 8:30 every three weeks would be set for the Executive Committee, except when it lands on the first Thursday of the month which is a conflict for Hughes. The next meeting is set for Thursday, June 24, 2004.

Executive Director’s Report

Widmar reported that she discussed pursuing another Frey Foundation grant in the fall with LIAA. LIAA indicated that HARBOR, Inc. might be able to pursue a grant that follows a similar proposal being funded throughout the state by Kellogg. LIAA indicated that the outline for that proposal was a regional approach to planning and zoning. Multiple units of government interested in working together can receive assistance to evaluate the benefits of joint planning and zoning. This could be done with a detailed master plan for the area or with acknowledging existing plans and evaluating zoning on the greater region. Widmar discussed that HARBOR, Inc. could pursue more detailed and specific planning for the focus area of recreation and open space, but then could evaluate all aspects of the zoning throughout the region. LIAA agreed this would be a good approach and suggested HARBOR, Inc. prepare a presentation for Frey Foundation to explain what has been done with the funds to date and what are the future plans of the organization. Gallagher and Simon agreed to work with Widmar on the Frey information. Widmar agree to outline the approach.

Widmar also discussed the Recreation and Open Space Brochure. A sample of the data currently available was presented. Widmar indicated that LIAA could do the data assembly as part of the existing DEQ contract if the community could provide all available data. LIAA also committed to completing the work in a month if HARBOR, Inc. would like to proceed. The Executive Committee indicated that they have a preference to get it right rather than get it done fast. Widmar agreed to continue work on the effort.

Fundraising Report

Gallagher indicated that the fundraising committee had started their work and should be done with it in the next several weeks. Widmar indicated that the mail list was now in a format that would allow us to personally address the letters. Hughes and Nub’s Nob will complete the final edits on the mail list. Gallagher agreed to follow up with a report upon completion of the recommendations of the fundraising committee.

Bike Update

Preliminary design drawings prepared by HARBOR, Inc. will be discussed with MDOT and then the committee will proceed with additional discussions with property owners. Widmar reported that detailed information will soon be available for distribution.
Meeting Schedule

Upcoming meeting dates:
Website Editors Work Session, Wednesday, June 9, 2004 at 5:30 pm – 7:30 pm
Executive Committee Meeting, Thursday, June 24, 2004 at 8:30 am

Meeting adjourned at 9:30 A.M.



______________________________ ____________________________
Denise Simon, Secretary Dated