1-20-10 Executive Committee

Agendas & Minutes>2010 Minutes>1-20-10 Executive Committee

H.A.R.B.O.R., Inc.
EXECUTIVE COMMITTEE MEETING MINUTES
Harbor Springs City Hall
12:00 PM – Wednesday, January 20, 2010

1) Welcome
Present : Branson, Breighner, Dika, Esposito, Hughes, MacInnis, Simon
Absent : Benjamin, Mossburg

2) Call to Order – Charlie MacInnis called the meeting to order at 12:00PM. Also present: Danna Widmar, Executive Director; Preston McGregor – staff; guests Tom Richards, John Baker, Jeff Winegard, Alan Hegedus

3) Approval of old minutes:
a. Executive Committee – December 16, 2009. Motion made to accept minutes by Al Dika, seconded by Mary Ellen Hughes. Motion Carried.

4) Financials / Fundraising
a. Year end financials are not yet available

5) Current Business
a. Top of Michigan Trails Staff Introductions – New Executive Director, Jeff Winegard introduced.
b. PHSACF Grant Application Deadline – Executive Committee members discussed ideas for projects that relate to open space preservation and SR2S. Ideas generated include community edible garden and food literacy programs in cooperation with Farm to Food; education/awareness of the on-line mapping; and promoting participation in the Conservation Resource Alliance “Wildlink” program.
c. Burt Lake Trail Committee Assistance Request – Danna has met with this group previously. They have done a significant amount of work, including design plans, for a trail around Burt Lake. The Executive Committee discussed that it would desirable to assist them in their training efforts and also to obtain copies of the training materials for potential future use. Burt Lake Trail Committee has requested assistance from Danna for:
i. Review easement folder materials, and
ii. Participate in training session on getting easements (Trail Committee/Advocates)
d. M-119 Trail Opening Date and Smart Commute Week – Trail Opening date/activity was set for Saturday June 5, 2010 followed by Smart Commute Week June 7-11, 2010.
e. Little Traverse Wheelway and Harbor Springs Directional Sign Projects – Jeff Winegard has sent out a formal request for signage proposal for the LT Wheelway wayfinding project. Four firms have been sent the request. Widmar and McGregor have also collected information on signs and the trail connection/end point in Harbor Springs.

f. Board Questionnaire – Survey tools Zoomerang and Survey Monkey were discussed. Danna would like to send survey to full board with questions covering concerns, ideas, proposals and meeting length and dates of occurrence.

6) Old Business
a. Trail Study, Lake and M-119 to Birchwood – Charlie will contact Naomi Singer to determine if this item can be discussed with the Heritage Route Committee at their 3/10/10 meeting.
b. Hoyt Road Funding and Engineering – This item will be on the next agenda for the West Traverse Township Recreation Committee meeting. The date of that meeting has not yet been set. John Baker also reported that WTT Township has requested a cost estimate for improved shoulders on Lake.
c. SR2S Action Plan
d. Strategic Planning
i. Organizational Capacity Assessment Tool
ii. Board Descriptions