2010 Great Lakes
Tropical Challenge (Prelims/Finals & Timed Finals)
Hosted By:
Rapids Area Y Swimmers & Jenison Area Wildcat Swimming
January 15-17,
2010
Sanction: This meet is sanctioned by Michigan Swimming, Inc., as a [timed final/prelim-final] meet on behalf of USA Swimming, Sanction Number MI0910026. Michigan swimming rules, safety, and warm up procedures will govern the meet as if fully set forth in these meet rules.
Location: Jenison High School Aquatics Center www.jenisonaquatics.org
2140 Bauer Rd.
Jenison, MI 49428
Map to pool on Michigan Swimming Website (www.uss.michigan.com)
Times: Fri, Jan. 15 (Timed Finals - all ages)
Warm-Up: 4:30 pm /
Meet Start: 5:30pm
Sat, Jan. 16
(Prelims – 11 & over)
Warm-Up: 7:30 am/Start: 8:30 am
Sat, Jan. 16 (Timed Finals – 10 & under)
*Warm-Up: 12:30 pm/Start: 1:30 pm
*Warm up will begin in the shallow end while the prelim session is
finishing
Sat, Jan. 16 (Finals – 11 & over)
Warm-Up: 4:30 pm / Start: 5:30 pm
Sun, Jan. 17 (Prelims – 11 & over)
Warm-Up: 7:30 am/Start: 8:30 am
Sun, Jan. 17 (Timed Finals – 10 & under)
*Warm-Up: 12:30 pm/Start: 1:30 pm
*Warm up will begin in the shallow end while the prelim session is
finishing
Sun, Jan.17 (Finals – 11 & over)
Warm-Up: 4:00 pm / Start: 5:00 pm
*Note Sunday warm up and start time is 30
minutes earlier than Friday and Saturday afternoon sessions
Hotels: RAYS Hotel Recommendations:
Crowne Plaza Hotel (GLTC Special Room Rate - $69)
5700 28th Street S.E.
Grand Rapids, MI 49506 800-227-6963
JAWS Hotel Recommendations (CODE: JAWS):
Go
to www.jenisonaquatics.org for
hotel and food information in the Jenison area (click: Food/Lodging on left
side of main page)
Facilities: The Jenison High School Aquatics Center is a 16-lane pool. If 16 lanes are used for competition there will be 2 lanes open between the courses for supervised warm-up and warm-down. When 8 lanes are used for competition, the other 8 lanes will be available for supervised warm-up and warm-down (with the middle two lanes closed). Depth of the main competition course at start is 13’11” and 8’9” at the turn. Movable starting blocks and non-turbulent lane markers will be used. IST timing with an 8 or 16 lane display will be used. The competition course has not been certified in accordance with 104.2.2C(4). There is ample balcony seating for spectators. Lockers are available (provide your own lock).
Eligibility: The 2010 Great Lakes
Tropical Challenge is open to all level of swimmers with no entry time
qualifications. All swimmers must be currently registered with United States of
America Swimming (USA). A swimmer's age on Friday, January 15, 2010, will
determine his/her eligibility for a particular age group.
Meet Format: This meet will be a prelim/final format for all swimmers 11 and older. All 10 and unders will swim in an afternoon timed finals session. We reserve the right to combine the 13/14 and 15 and over age group events to fill lanes and save time during prelims. Relays will be offered in the 10 and under timed finals session, but will not be offered in the prelim or evening sessions (11 & older).
Individual
Entry
Limits: 10 & Under swimmers will be limited to five (5) individual events per day exclusive of relays. 11& Over swimmers will be limited to three (3) individual events per day.
Electronic Entries: $4.00 per individual event for all timed final events and $12.00 for relays. $5.00 per individual event for all prelim/final events. Please include a $1.00 Michigan Swimming surcharge for each swimmer entered. Make checks payable to: RAYS.
Paper Entries: MS rules regarding non-electronic entries apply. $5.00 per individual event for all timed final events and $13.00 for relays. $6.00 per individual event for all prelim/final events. There is a $1.00 additional charge per individual event and $1.00 per relay event paid if the entry is not submitted on Hy-Tek (or compatible) disk. The Michigan Swimming $1.00 general surcharge for each swimmer also applies to paper entries. Paper entries may be submitted to the entry chair on a spreadsheet of your choice however the paper entry must be logically formatted and must contain all pertinent information to allow the entry chair to easily enter the swimmer(s) in the correct events with correct seed times. Teams who do not have HY-TEK Team Manager can download a free copy of HY-TEK Team Manager Lite from www.hy-tekltd.com.
Entry
Procedures: Entries may be submitted to the entry
chairperson as of Friday, December 18, at 12:00 p.m. (noon). The entry chairperson
must receive all entries no later than Wednesday, January 6. Entries
must include correct swimmer name (as registered with USA/MS Swimming), age,
and USA number. You can import the order of events and event numbers from the
Michigan Swimming website (www.uss-michigan.com). All individual entries should be submitted
via electronic mail to the entry chairperson at Rays_entries@hotmail.com. Any entries
submitted will not be processed until such time as the entry chairperson has
received a hard copy of: (a) your club’s entries (Team Manager Meet Entries
Report), (b) a hard copy of your club’s signed release/waiver agreement (c)
your clubs signed certification of entered athletes, and (d) your club’s entry
fees. The complete GLTC entry packet
with entry forms is available on the Michigan Swimming Website at
www.uss-michigan.com
Time Updates/
New Entries: Time updates will be accepted
up until 12 noon on Monday, January 11.
No new entries or additional events to existing entries will be accepted
once the meet is full or after January 6, which ever comes first.
Refunds: Once a team or individual entry has been received and processed by the entry chair there are no refunds in full or in part unless the “over qualification exception” applies (see MS Rules).
Entry Chair: Your
club’s Entry, Entry Summary Sheet, Release/Waiver, Certification of Entered
Athletes and Check should be sent via U.S. mail or nationally recognized
overnight courier to:
***MUST
BE SENT WITH NO SIGNATURE REQUIRED***
Mail
Entry Lynn King 616-389-7076
Address: 6334
Bechalla Dr RAYS_entries@hotmail.com
Grand
Rapids, MI 49546
Check In: Check-In will be available 30 minutes prior to the beginning of warm-up and will close 45 minutes prior to the beginning of the meet. Check-in is mandatory for all events and is required by the time set forth in this meet announcement. Failure to check in will cause the swimmer to be scratched from all events in that session. Also note that pursuant to MS Rules, failing to swim an event after checking in for that event will disqualify a swimmer from his or her next event. Check in sheets will be separated by gender and located on a table outside of each of the pool locker rooms on the deck.
Scratch Rules: Prelims and Timed Finals: Prior to check in closing, a swimmer may scratch events at the Clerk of Course. After check in closes, you must see the Meet Referee to try to scratch an event. Once a swimmer has checked in for an event that swimmer must compete in that event or the swimmer will be scratched from his/her next event (unless approval was given from the Meet Referee for a No Show).
Finals: If preliminary swimmers have no intention of returning to swim at finals, regardless of place of finish, each swimmer must scratch at the clerk of course. Results for preliminary events will be posted at the Clerk of Course and you may scratch an event up to 30 minutes past the announced results for your event. After 30 minutes results will be final for the evening session.
Marshaling: There is no marshaling in this meet. Heat sheets will be posted for self-marshaling for all age groups underneath the American Flag and the scoreboard.
Seeding: All Friday evening Open events (500 Free, 400 IM and 1000 Free) will be seeded fastest to slowest alternating genders by event after check in closes. All preliminary events will be circle seeded after check in closes. All 12 & Under events and relays will be seeded slowest to fastest after check in closes, with all female heats of that event being swum first.
NOTE: During the 1000 free, 16 lanes may be
used for competition. Each swimmer entered must supply one timer and a counter is
optional
Deck Entries/
Time Trials: Deck entries will be accepted if space and time allows. However, time trials will not be offered. The deck entry fee will be $7.50 per individual event and $15 per relay. Deck entry swimmers are subject to the Michigan Swimming $1.00 general surcharge.
Meet Programs/
Admissions: Admission is a one-time fee of $4.00 for Friday’s events, $5.00 per person for Saturday’s events and $5.00 per person for Sunday’s events. Children 12 & under are free. Entire meet programs will be available for $7. Heat sheets for prelims and finals will be available for $1 (as soon as they become available).
Scoring: No scores will be kept.
Awards: PRELIMINARIES – No awards will be awarded for preliminary events. However, random prizes for all age groups will be given.
FINALS & TIMED FINALS – All 12 & under individual events will have medals awarded for 1st – 8th and finalist ribbons awarded for 9th – 16th. Relays will have medals awarded for 1st-3rd and finalist ribbons awarded 4th-8th. There are no awards for 13/14, 15 & over, and Open age groups.
NOTE: This is a prelim/final championship meet format meaning only the top eight seeds will compete for the top eight places. Consolation round (9th seed thru 16th seed) cannot move up to the top eight places, (i.e. swimmers competing in the top 8 and bottom 8 are locked into placing within those heats.)
All awards must be picked up by the coaches at the conclusion of Sunday finals. **If you need to pick up awards sooner, coaches must make this known to the office staff prior to needing the awards.
Results: Complete meet results will be posted on the Michigan Swimming Website at www.uss-michigan.com and the Jenison Aquatics website www.jenisonaquatics.org. Live results will be posted as soon as possible during the preliminaries. These will be available at www.jenisonaquatics.org. These live results will allow you to determine your child’s position at the finals. Remember, if your child has no intention of swimming in finals, regardless of position, he/she must scratch that evening event at the clerk of course. Results will be emailed out to all Entry Chairs at the conclusion of the meet and posted on the main page of www.jenisonaquatics.org
Concessions: Food and beverages will be available in the upstairs balcony. No outside food or drinks are allowed in. No food or beverage will be allowed on the deck of the pool or in the locker rooms. A hospitality area will be available for coaches and officials.
Lost and
Found: Articles may be turned in/picked up at the pool office. Articles not picked up by the end of the meet will be retained by the Meet Director or a representative for at least 14 days (any longer period shall be in the sole discretion of the Meet Director).
Swimming Safety
/ Warm-up
Procedures: Michigan Swimming warm up rules will be followed. To protect all swimmers during warm-ups, swimmers are required to enter the pool feet first at all times except when sprint lanes have been designated. No jumping or diving. The same rules will apply with respect to the warm up/down pool. Penalties for violating these rules will be in the sole discretion of the meet referee which may include ejection from the meet.
Controlled, supervised warm-up sessions may be utilized in accordance with the “warm-up procedure guidelines” suggested by USA Swimming.
The final 20 minutes of warm-ups will be conducted as follows:
Lanes 1 & 8 push/pace with push off from the start end of the pool 1 or 2 lengths or general warm-up lanes at the discretion of the Meet Referee.
Lanes 2 & 7 racing start lanes. Sprint lanes for racing starts from the blocks or backstroke starts. One length only and exit the pool.
Lanes 3-6 general warm-up, no diving or racing starts. Any one, or all of these lanes, may be converted to sprint lanes at the direction of the Meet Referee.
Deck Personnel: Only swimmers, registered coaches, and meet officials/workers are allowed on the deck. Coaches and officials must display their registration cards at all times. Coaches must be current in all certifications through the final date of the meet.
Swimmers with
Disabilities: All swimmers are encouraged to participate. If any of your swimmers have special needs or requests please indicate them on the entry form and with the Clerk of Course and/or the Meet Referee during warm ups.
General Info: Any errors or omissions in the program will be documented and signed by the meet Referee and available for review at the Clerk of Course for Coaches review. Information will also be covered at the Coaches’ Meeting.
First Aid: Supplies will be kept with the lifeguards on duty.
Facility Items: (A) No smoking is allowed in the building or on the grounds at the Jenison High School Aquatics Center.
(B) Pursuant to applicable
Michigan law, no glass will be allowed on the deck of the pool or in the locker
rooms.
(C) No bare feet allowed outside of the
pool area. Swimmers need to
have shoes to go into the hallway (to go
anywhere other than the pool deck and locker rooms).
(D) An Emergency Action Plan has been submitted by
the Host Club to the Safety Chair and the Program Operations Chair of Michigan
Swimming prior to sanction of this meet and is available for review and
inspection in the office.
Meet Directors: Joel Harner 616-893-2341 (cell)
7303 Grachen DR joel@letusserveyou.com
Grand Rapids, MI 49546
Meet Referee: Scott Appleyard
Safety Marshall: Scott Fagen
Swim Shop
Vendor: Different Strokes Swim Shop
Smoothie
Vendor: Maui Wowi Beverages
Apparel
Vendor: Earthbound Designs, Inc. (logos to be posted to www.jenisonaquatics.org as soon as they are available)
2010 Great Lakes
Tropical Challenge
RELEASE AND WAIVER
Enclosed is a total of
$__________ covering fees for all the above entries. In consideration of acceptance of this entry I/We hereby, for
ourselves, our heirs, administrators, and assigns, waive and release any and
all claims against Rapid Area YMCA swimmers, JAWS, Jenison High School Aquatics
Center, Michigan Swimming, Inc., and United States Swimming, Inc. for injuries
and expenses incurred by Me/Us at or traveling to said swim meet.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
In granting the sanction it
is understood and agreed that USA Swimming and Michigan Swimming, Inc. shall be
free from any liabilities or claims for damages arising by reason of injuries
to anyone during the conduct of this event.
Signature: ___________________________________________
Position: ____________________________________________
Street Address: ______________________________________
City, State, Zip_____________________________________
E-mail: _____________________________________________
Coach Name: _______________________________________
Coach Phone: _______________________________________
Coach E-Mail ________________________________________
Club Name: __________________________________________
Club Code: ___________________________________________
2010 Great Lakes Tropical Challenge
Certification of Registration Status
Of All Entered Athletes
Michigan Swimming Clubs
must register and pay for the registration of all athletes that are contained
in the electronic TM Entry File or any paper entries that are submitted to the
Meet Host with the Office of Michigan Swimming prior to submitting the meet entry to the meet host. Clubs from other LSCs must register and pay
for the registration of their athletes with their respective LSC Membership
Coordinator.
A penalty fee of $100.00 per
unregistered athlete will be levied against any Club found to have entered an athlete in a meet without
first registering the athlete and paying for that registration with the Office
of Michigan Swimming or their respective LSC Membership Coordinator.
Submitting a meet entry
without the athlete being registered and that registration paid for beforehand
may also subject the Club to appropriate Board of Review sanctions.
The authority for these
actions is:
UNITED
STATES SWIMMING RULES AND REGULATIONS 302.4 FALSE REGISTRATION – A host LSC may impose a fine of up to $100.00 per event
against a member Coach or a member Club submitting a meet entry which indicates
a swimmer is registered with USA Swimming when that swimmer or the listed Club
is not properly registered. The host
LSC will be entitled to any fines imposed.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
I
certify that all athletes submitted with this meet entry are
currently registered members of USA Swimming and that I am authorized by my
Club to make this representation in my listed capacity.
By:
________________________________________
(Signature)
__________________________________________
(Printed
Name of person signing above)
Capacity:
__________________________________
Club
Name: _________________________________
Date: ______________________________________
This form must
be signed and returned with the entry
or the entry
will not be accepted.
2010 Great Lakes
Tropical Challenge (Prelims/Finals & Timed Finals)
Hosted By:
Rapids Area Y Swimmers & Jenison Area Wildcat Swimming
January 15-17,
2010
ORDER OF EVENTS
GIRLS EVENTS BOYS
FRI EVENING: Warm-ups
4:30 PM; Events 5:30 PM
Please Note: We
may limit the number of heats in these events to assure the evening session is
completed at a reasonable hour.
1 Open 500 Free 2
3 12 & U 500 Free 4
5 Open 400 I.M. 6
7 12 & U 200 I.M. 8
9 Open 1000 Free 10
SAT MORNING: Warm-up: 7:30
AM; Events: 8:30 AM
PRELIMS
11 Open 50 Fly 12
13 11 & 12 200 Free 14
15 13 & 14 200 Free 16
17 15 & Over 200 Free 18
19 11 & 12 50 Breast 20
21 13 & 14 100 Breast 22
23 15 & Over 100 Breast 24
25 11 & 12 100 Back 26
27 Open 200 Back 28
29 11 & 12 50 Fly 30
31 13 & 14 100 Fly 32
33 15 & Over 100 Fly 34
35 11 & 12 50 Free 36
37 13 & 14 50 Free 38
39 15 & Over 50 Free 40
41 Open 50 Breast 42
SAT AFTERNOON: Warm-up:
12:30; Events: 1:30 PM.
EVENTS
43 10 & U 200 Free 44
45
8 & U 25 Breast 46
47 10 & U 50 Breast 48
49 10 & U 100 Back 50
51
8 & U 25 Fly 52
53 10 & U 50 Fly 54
55
8 & U 50 Free 56
57 10 & U 100 Free 58
59
8 & U 100 Mixed Medley Relay 59
60 10 & U 200 Mixed Medley Relay 60
2010 Great Lakes
Tropical Challenge (Prelims/Finals & Timed Finals)
Hosted By:
Rapids Area Y Swimmers & Jenison Area Wildcat Swimming
January 15-17,
2010
ORDER OF EVENTS
GIRLS EVENTS BOYS
SAT EVENING: Warm-ups 4:30 PM; Events 5:30 PM
FINALS
11 Open 50 Fly 12
13 11 & 12 200 Free 14
15 13 & 14 200 Free 16
17 15 & Over 200 Free 18
19 11 & 12 50 Breast 20
21 13 & 14 100 Breast 22
23 15 & Over 100 Breast 24
25 11 & 12 100 Back 26
27 Open 200 Back 28
29 11 & 12 50 Fly 30
31 13 & 14 100 Fly 32
33 15 & Over 100 Fly 34
35 11 & 12 50 Free 36
37 13 & 14 50 Free 38
39 15 & Over 50 Free 40
41 Open
50 Breast 42
2010 Great Lakes
Tropical Challenge (Prelims/Finals & Timed Finals)
Hosted By:
Rapids Area Y Swimmers & Jenison Area Wildcat Swimming
January 15-17,
2010
ORDER OF EVENTS
GIRLS EVENTS BOYS
SUN MORNING: Warm-up: 7:30
AM; Events: 8:30 AM
PRELIMS
61 Open 50 Back 62
63 11
& 12 100 Fly 64
65 Open 200 Fly 66
67 11
& 12 100 Free 68
69 13
& 14 100 Free 70
71 15 & Over 100 Free 72
73 11 & 12 100 IM 74
75 Open 200 IM 76
77 11 & 12 50 Back 78
79 13 & 14 100 Back 80
81 15 & Over 100 Back 82
83 11 & 12 100 Breast 84
85 Open 200 Breast 86
SUN AFTERNOON: Warm-up: 12:30;
Events: 1:30 PM.
EVENTS
87 10 & U 100 Fly 88
89 8 & U 25 Free 90
91 10
& U 50 Free 92
93 8 & U 100 IM 94
95 10 & U 100 IM 96
97 8 & U 25 Back 98
99 10 & U 50 Back 100
101 10 & U 100 Breast 102
103 8 & U 100 Mixed
Freestyle Relay 103
104 10 & U 200 Mixed Freestyle Relay 104
SUN EVENING: Warm-ups 4:00 PM; Events 5:00 PM
*Note Sunday warm up and start time is 30 minutes
earlier than Friday and Saturday afternoon sessions
FINALS
61 Open 50 Back 62
63 11
& 12 100 Fly 64
65 Open 200 Fly 66
67 11
& 12 100 Free 68
69 13
& 14 100 Free 70
71 15 & Over 100 Free 72
73 11 & 12 100 IM 74
75 Open 200 IM 76
77 11 & 12 50 Back 78
79 13 & 14 100 Back 80
81 15 & Over 100 Back 82
83 11 & 12 100 Breast 84
85 Open 200 Breast 86