DRAFT
HARBOR AREA REGIONAL BOARD OF RESOURCES, INC.
BOARD OF DIRECTORS MEETING
WEDNESDAY, JANUARY 21, 2004; 8:00 A.M.
HARBOR SPRINGS MIDDLE SCHOOL
Welcome/Attendance:
Present: Bill Mulder, Bill Dohm, Tom Gallagher, Dale Scott, Bill Wiechmann, Wil Cwikel, Ray Kiogoma, Dick Schiller, Lynn Glahn, Kathy Lott, Dave Larson, Charles O’Neill, Max Putters, Kay Baker, Jean Beckley, Dan Branson, Kathie Breighner, Kathy Erber, Michael Esposito, Mary Ellen Hughes, Michael McElroy, Beverly Osetek, Mary Whitmore, Tom Shier, Danna Widmar.
Guests: Cindy Kramer, Randy Frykberg
Meeting called to order by Michael Esposito at 8:05am at the Harbor Springs Middle School. Attending board members received a packet of handouts including a form for their name and email information, a revision to the by-laws, and a copy of the 2004 proposed budget. Esposito noted that board members are required to provide in writing their mailing address and email address for notification of meetings per the bylaw update of October 2003. Widmar took role call. Esposito thanked Dave Larsen and Lynn Glahn for the use of the Middle School Meeting Room. Glahn welcomed everyone and invited them on a tour of the building following the meeting.
Minutes
Larson moved, Weichmann seconded approval of the minutes from the October 29, 2003 Board of Directors meeting. Motion Carried.
Financial Report
The financial report was given by Kathy Erber. The December 31, 2003 finish was $81,753.00. This was behind budget but expenses were in line. Erber indicated that the Executive Committee was pleased overall with the financials and that HARBOR, Inc. had a very good December. Net income was over $4,000. Erber moved, Kiogoma seconded approval of the financials. Motion Carried.
Executive Director’s Report
Widmar gave the Executive Director’s report and noted that a lot of time over the first three months was spent fundraising. She indicated that HARBOR, Inc. now has a bulk mail permit making mailings easier and less expensive. This will also reduce costs on the printed newsletters. Widmar indicated that the spring education schedule is tentatively set and includes:
Website Forum End of February
Officials Gathering March
Joint Planning Program April
Water Quality Program May
Widmar also indicated that a schedule confirming these dates will be distributed.
Widmar stated that a lot of work had been done on the website and while it took a great deal of time and effort to switch the domains, it is now done and the site can be accessed at www.harborinc.org. Widmar thanked Cindy Dickson for all the time she donated in this effort.
Widmar also indicated that the new office is now set up and board members are welcome to visit. Widmar is usually in this office two days a week with the remainder of time in her home office.
Esposito noted that December and January were exceptionally busy and the Executive Committee got a great deal done. Esposito moved to new business.
Executive Committee Position
To fill an opening that occurred on the Executive Committee Erber nominated Mary Ellen Hughes. Erber moved, Kay Baker seconded the nomination. Motion Carried. It was noted that Hughes has attended the executive committee meetings during November and December as a guest. Esposito noted that there was also a resignation on the Board of Directors by Jack Zlotow, due to his change in business locations to Cheboygan. Erber indicated that the nomination committee will bring forward recommendations to the board at the next meeting.
Mission Statement
Esposito requested tabling the agenda item about the mission statement, asking for more time for the committee to work on it. There were no objections.
Proposed Budget
The proposed 2004 budget was presented with explanations. It was noted that the form itself had been streamlined but details would still be readily available to board members.
Wil Cwikel asked for a clarification on how Widmar’s time was being directed, considering administration, fund raising and time spent on actual programs, so that board members could determine how much time is available for various projects. Esposito noted that much of her time at the beginning has been spent on fundraising but she does keep a log of her time for future reference. Widmar noted that the Executive Committee is looking at how time will be directed as part of the mission work that is currently underway.
Esposito brought up the possibility of a “Board Retreat”: a day long session for board members to address some of these issues outside of the quarterly meetings.
Cwikel noted that how things are reported to the community becomes important and Esposito said that the DEQ grant will also force more attention on this.
Dale Scott indicated that he agreed with not showing the detail related to insurance and office expenses, but felt that the project and public education expenses should be displayed in detail. Esposito noted that all detail will be available by request and that the detail for specific projects will be reported to the board at each meeting.
Fundraising Report
Tom Gallagher presented the fundraising report. He noted that a written report was provided to the board. Gallagher noted he received a tremendous amount of help from the committee and a large amount of money was raised in a short time period. The goal for the upcoming year is $83,000. He plans to reconvene the committee to brainstorm ideas for fundraising this year. He noted that a big event may need to take place.
Esposito commented that he was encouraged by the amount and type of contributions made. There were some large figure donations along with pledges for continued support. However, the number of smaller contributions shows support by a broad spectrum of the community and this is very encouraging.
Recreational Trail Report
Widmar reported that more information is needed to work on the scope for the next project. She also indicated that drawings are now available from the previous MDOT project along M-119. Bike committee members are evaluating those drawings.
Other Business
In other business, Lynn Glahn gave a report on the “40 Assets” program being done by the school to promote healthy family interaction. She provided a hand out about the first asset and told the board that each month a new asset would be available to the community. Esposito thanked Glahn and indicated he hoped Board members would continue to bring important information to the Board meetings.
Community Center Website Demonstration
Esposito demonstrated some of the key features of the new website. Osetek noted that she was aware of several organizations that could use web space and would provide contacts to start that process. Cwikel noted that a grant was received that allows middle school students to work on mapping various features in the community. He noted they would likely welcome the opportunity to contribute to the website. Several Board members expressed enthusiasm and appreciation for the website.
The meeting was adjourned at 9:25am.
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